Last updated: July 2014
Baby Genes, Inc. values your privacy and is committed to the protection of your personal information. The below policy describes the collection, use, sharing, and protection of your personal information collected through our website, products or services.
Personal Information Collected
Baby Genes, Inc. collects personal information from visits to our websites through the use of online forms including, but not limited to, information about you which you have provided to Baby Genes, Inc. through areas within our websites and/or online forms.
The type of personal information collected will vary. We do not collect Social Security numbers via our websites. The type of product or service that you seek will determine which type of personal information will be collected from you.
Baby Genes, Inc. may also collect Personal Health Information, in which case it will be subject to the protections discussed below. (PHI) is information about you, including demographic information and genetic information, that may identify you and that relates to your past, present or future physical or mental health or condition and related health care services.
Baby Genes, Inc. also collects information about you every time you contact Baby Genes, Inc., via email, and we may keep a record of that contact.
Baby Genes, Inc. may request you to complete surveys used for research purposes. You are under no obligation to complete these surveys and they are completely confidential and processed anonymously. Data from research will be destroyed once it has been analyzed.
c. “Protected Health Information” (PHI)
Baby Genes, Inc. is required by state law and by the Health Insurance Portability and Accountability Act (HIPAA) to protect the privacy of your health information. Staff members, employees, and any volunteers of Baby Genes, Inc. must follow legal regulations with respect to:
• Use of PHI
• Disclosure of PHI
• Your Privacy Rights
• Baby Genes, Inc.’s Privacy Duties
• Your request for Further Information or Complaint
See the further sections for more information regarding PHI.
d. Other Information Collected
Baby Genes, Inc. may collect information about your computer, including your IP address, operating system and browser type, for system administration purposes and to report aggregate information and collect statistical data about our users’ browsing actions and patterns. This information does not identify an individual.
Personal information collected through our website may be used for the following:
• To provide our services to you, to communicate with you regarding your use of our services, and for other customer service purposes.
• To tailor the content and information that we may send or display to you, provide technical support, and personalize your experience while using our website or services.
• To better understand the usage of our website and provide improvements to the services provided.
• For research purposes.
• For marketing and promotional purposes such as news and newsletters, special offers, and promotions.
Baby Genes Inc. does not rent or sell information about you to any other company or group.
Baby Genes Inc. may access and/or disclose your personal information to law enforcement officials, regulatory agencies, or other third parties as we, in our sole discretion, believe necessary or appropriate in connection with an investigation of illegal activity that may expose us to legal liabilities or costs, to enforce our policies governing the website and for regulatory compliance.
Baby Genes Inc. may provide website-related statistics to third parties, but released information will not contain identifying information about an individual unless that individual has granted permission to share this information.
How Personal Information and Protected Health Information is Stored and Secured
Baby Genes, Inc. is committed to protecting patients from unauthorized access to or unauthorized altercation, disclosure, or destruction of personal information and PHI:
a. Services are encrypted using SSL.
b. Information collection, storage, and processing practices are periodically reviewed, including physical security measures, to guard against unauthorized access to personal information and PHI.
c. Access to personal information and PHI is restricted to employees, contractors, and agents who are subject to confidentiality under business associate agreements and legal obligations. Failure to meet obligations may result in termination.
Notice of Privacy Practices for Protected Health Information
You have the following rights regarding your privacy and medical information:
a. Right to inspect and obtain a copy.
You have the right to request, in writing, a copy of your medical information that may be used to make decisions about your care. You may request medical and billing records, but the request does not include psychotherapy notes.
b. Right to amend your medical information.
If you believe that the medical information Baby Genes, Inc. has is incorrect or incomplete, you may ask to amend the information. You have the right to request an amendment as long as we maintain the information. In the future, your request will become a legal part of your medical record and will be sent out in addition to your medical record whenever a request for a copy is received. No original documentation may be destroyed or changed.
c. Right to request an accounting of disclosures.
You have the right to request an “accounting of disclosures.” An accounting of disclosures is a list of disclosures Baby Genes, Inc. made of your medical information without getting authorization, or which were not made for purposes of treatment, payment, or health care operations. This request must be submitted in writing.
d. Right to request restrictions
You have the right to request restrictions or limitations on medical information we use or disclose about you for treatment, payment, or health care operations purposes. We are not required to agree to these restrictions, but if we do, we will abide by our agreement (except in an emergency). Any agreement we may make to a request for additional restrictions must be in writing signed by a person authorized to make such an agreement on our behalf.
e. Right to request confidential communication
You have the right to request that Baby Genes, Inc. communicate with you about medical matters using a certain method of communication or at a certain location. For instance, you may ask Baby Genes, Inc. to contact you only at work or by mail. You must make your request in writing to the Privacy Officer. We will not ask the reason for your request.
f. Right to be notified of a security breach that compromised your PHI
Baby Genes, Inc. is required to notify you in the event that there is a breach of your PHI by unauthorized persons or entities unless there is a demonstration, based on internal risk assessment, that there is a low probability that your PHI has been compromised. We must notify you without unreasonable delay when a breach has occurred and no later than 60 days after discovery of the breach. Notification will include information about what happened and what has been and will be done to mitigate risk.
Baby Genes Inc. website is not intended to be used by children under the age of 13. We will not knowingly collect or use any personal information from an individual under the age of 13. If it is discovered that information was collected from children under the age of 13 the information will be promptly removed from our systems.